The occupational health EHR for every site and every worker

Clinical EHRs and EMRs are built around patients and the providers who treat them. MyC keeps one health record per worker, employees and contractors alike, with surveillance, fitness-to-work and exposure history across sites and decades.

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A doctor in a white coat shows a worker in navy coveralls his results on a screen, in a clinic overlooking an industrial plant

EMR, EHR and occupational health EHR

An electronic medical record (EMR) is the digital chart of one practice. An electronic health record (EHR) is designed to share a patient's information beyond the organization that created it. An occupational health EHR adds what an employer answers for: exposures, health surveillance and fitness for work, kept for each worker over decades.

Built around

EMR: The patients of one practice
EHR: A patient, across care settings
Occupational health EHR: A worker, across sites, roles and exposures

Core content

EMR: Diagnoses, treatments and results
EHR: The same, shared with other providers
Occupational health EHR: Care, plus exposure groups, surveillance results against the worker's baseline and fitness-to-work decisions

Who sees what

EMR: The practice's clinicians
EHR: The providers who treat the patient
Occupational health EHR: Health professionals see the full record; HSE, HR and managers see only what their role requires

How long it matters

EMR: As long as the patient's care needs it
EHR: As long as the patient's care needs it
Occupational health EHR: Decades: in the US, OSHA requires the medical records of exposed workers to be kept for the duration of employment plus 30 years

Question	EMR	EHR	Occupational health EHR
Built around	The patients of one practice	A patient, across care settings	A worker, across sites, roles and exposures
Core content	Diagnoses, treatments and results	The same, shared with other providers	Care, plus exposure groups, surveillance results against the worker's baseline and fitness-to-work decisions
Who sees what	The practice's clinicians	The providers who treat the patient	Health professionals see the full record; HSE, HR and managers see only what their role requires
How long it matters	As long as the patient's care needs it	As long as the patient's care needs it	Decades: in the US, OSHA requires the medical records of exposed workers to be kept for the duration of employment plus 30 years

Definitions: Office of the National Coordinator for Health IT. Retention: 29 CFR 1910.1020(d)(1).

What an occupational health EHR has to do

Occupational health teams in energy, mining, manufacturing and maritime need more than a clinical chart. These are the jobs MyC's record is built for.

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One record per worker, employees and contractors

Each worker keeps one health record across sites, rotations and decades. Contractors and employees use the same record, work clearance rules and reporting.

Surveillance by exposure group

Surveillance is scheduled per worker from their exposure group, with due dates and expiry alerts.

Results against the worker's baseline

Results from connected devices, including audiometers and spirometers, land in the record and can be compared with the worker's own baseline and with reference standards such as OSHA.

Fitness-to-work without medical details

The outcome, such as fitness-to-work, is shared with HR, HSE and managers, while the medical basis stays confidential.

Access by role, every access logged

Health professionals work in the full record. HSE, HR and managers see only what their responsibilities require, and every access is logged.

Connected to HR, ready to migrate

Identity, site, role and contract type come from your HRIS, such as SAP or Workday. Older records can be imported before each site switches on.

See the health signals you need for your role

Medical details stay confidential. Each role sees the information appropriate to its responsibilities.

Electronic health records

1,248worker files

Across four sites

Jane Smith
Process engineer · Houston
Fit to work
Next checkup: 05/01/2028
Ana Rodriguez
Warehouse lead · Houston
Fit with restriction
No lifting above 15 kg until review.

Electronic health records

Houston · Paris · Jakarta · Dakar

1,248

worker files

96%

fitness results valid

expiring within 30 days

NameSiteLast checkup resultExpiration statusExpiration date

Jane SmithHoustonFit to workValid05/01/2028Process engineer · HoustonJane SmithFitness Fit to workNext checkup 05/01/2028Periodic checkup, no restriction.

Thabo MakhubuDakarFit to workExpired09/21/2025Crane operator · DakarThabo MakhubuFitness Fit to workNext checkup Overdue since 09/21/2025Driver checkup lapsed. Booked for 10/02.

Thi Mai NguyenJakartaFit to workExpires soon11/06/2026Lab technician · JakartaThi Mai NguyenFitness Fit to workNext checkup 11/06/2026Three-year cycle, due in 7 weeks.

Ana RodriguezHoustonFit with restrictionValid06/11/2028Warehouse lead · HoustonAna RodriguezFitness Fit with restrictionNext checkup 06/11/2028No lifting above 15 kg until review.

Erik HansenParisUnfit to workValid05/01/2028Rigger · ParisErik HansenFitness Unfit to workNext checkup 05/01/2028Temporarily unfit, review booked for 10/14.

Chronic conditions

5,988workers examined

2026 campaign · leading chapters

Endocrine27.6%
Musculoskeletal24.4%
Circulatory20.9%

Share of workers with a condition in each chapter. Workers may appear in more than one chapter.

Chronic conditions by ICD-10 chapter

2026 vs 2025

5,988

workers examined

27.6%

endocrine, the leading chapter

+2.2 pt

on endocrine against 2025

II C00–D48Neoplasms2026 2.0%2025 1.9%▲ 0.1 pt against the 2025 campaign

IV E00–E90Endocrine2026 27.6%2025 25.4%▲ 2.2 pt against the 2025 campaign

V F00–F99Mental2026 18.0%2025 16.6%▲ 1.4 pt against the 2025 campaign

VIII H60–H95Ear2026 6.4%2025 6.1%▲ 0.2 pt against the 2025 campaign

IX I00–I99Circulatory2026 20.9%2025 19.2%▲ 1.7 pt against the 2025 campaign

X J00–J99Respiratory2026 6.0%2025 5.8%▲ 0.2 pt against the 2025 campaign

XIII M00–M99Musculoskeletal2026 24.4%2025 24.2%▲ 0.2 pt against the 2025 campaign

20262025

Fitness to work

1,248people across four sites

HSE view · October 2026

Fit to work1,176
Fit with restrictions48
Assessment due24

Jane Smith
Process engineer · Houston
Fit to work
No work restrictions
Review: May 1, 2027
Ana Rodriguez
Warehouse lead · Houston
Fit with restrictions
No lifting above 15 kg
Review: Oct 20, 2026
Thabo Makhubu
Crane operator · Dakar
Assessment due
Awaiting fitness assessment
Review: Oct 12, 2026

Fitness to work by role and site

HSE view · October 2026

1,176

Fit to work

Fit with restrictions

Assessment due

Person / roleSiteFitness statusWork restrictionsReview date

Jane SmithProcess engineerHoustonFit to workNo work restrictionsMay 1, 2027

Ana RodriguezWarehouse leadHoustonFit with restrictionsNo lifting above 15 kgOct 20, 2026

Thabo MakhubuCrane operatorDakarAssessment dueAwaiting fitness assessmentOct 12, 2026

Case outcomes

30cases ending in lost time

Jun–Aug 2026 · 193 cases in total

Return to work70
Under observation13
Restricted work56
Lost time / sick leave30
Evacuation / referral24

Case outcome

Quarter against quarter

193

cases this quarter

ending in lost time

evacuation or hospital referral

Jun–Aug 202670Jun–Aug 202670 casesReturn to work 36%Treated on site and back on the job the same day.13Jun–Aug 202613 casesKept under observation 7%Held at the clinic before a decision.56Jun–Aug 202656 casesRestricted work 29%Back at work on adjusted duties.30Jun–Aug 202630 casesLost time (rest / sick leave) 16%Signed off. This is the rung HR plans around.24Jun–Aug 202624 casesEvacuation / hospital referral 12%Removed from site for external care.193

Mar–May 202675Mar–May 202675 casesReturn to work 44%Treated on site and back on the job the same day.Mar–May 20269 casesKept under observation 5%Held at the clinic before a decision.36Mar–May 202636 casesRestricted work 21%Back at work on adjusted duties.27Mar–May 202627 casesLost time (rest / sick leave) 16%Signed off. This is the rung HR plans around.22Mar–May 202622 casesEvacuation / hospital referral 13%Removed from site for external care.169

← Remains at workRemoved from site →

Return to work70▼ 5Return to work70 casesMar–May 2026 75Treated on site and back on the job the same day.

Kept under observation13▲ 4Kept under observation13 casesMar–May 2026 9Held at the clinic before a decision.

Restricted work56▲ 20Restricted work56 casesMar–May 2026 36Back at work on adjusted duties.

Lost time (rest / sick leave)30▲ 3Lost time (rest / sick leave)30 casesMar–May 2026 27Signed off. This is the rung HR plans around.

Evacuation / hospital referral24▲ 2Evacuation / hospital referral24 casesMar–May 2026 22Removed from site for external care.

Medical confidentiality. Built into MyC.

Keep medical details confidential, protected, and recoverable for decades as required by OSHA and the EU.

Encrypted health data

Medical details are encrypted at rest and in transit, protecting them while stored and when shared through MyC.

Immutable backups

Backup copies are protected from alteration or deletion during their retention period, supporting recovery when it is needed.

Access controlled by role

Authorized health professionals access medical records. HSE, HR, and managers see the information relevant to their responsibilities.

Supported by our security and compliance commitments

Questions

Still have questions?

What is an occupational health EHR?

An electronic health record built for the health of a workforce, not only for the care of a patient. It keeps each worker's care, health surveillance, exposures and fitness-to-work decisions in one record that follows them across sites, and it separates medical details from what HR and managers see.

Is MyC an EMR or an EHR?

MyC is an occupational health and site care platform built around an electronic health record (EHR). It brings consultations, surveillance, fitness to work and follow-up into one health record per worker, employees and contractors alike.

How long do occupational health records have to be kept?

It depends on the country and the exposure. In the US, OSHA requires the medical records of workers exposed to toxic substances or harmful physical agents to be kept for the duration of employment plus 30 years, with limited exceptions. In Great Britain, COSHH health records are kept for at least 40 years from the date of the last entry. MyC keeps medical details confidential, protected and recoverable for decades.

Does MyC cover contractors as well as employees?

Yes. Contractors and employees use the same health record system, work clearance rules and reporting. Their records follow them between sites. Teams can check assessments and decisions in one place.

Who can see medical details?

Access is based on each person's role. Authorized health professionals work in the full medical record. HSE, HR and managers see only what their responsibilities require, such as fitness decisions and work restrictions, without medical details. Every access is logged.

How do we move from our current records?

The migration will be scoped so that older records can be imported into MyC before each site switches on. Our team will work with you to configure the platform to your needs and launch gradually across your sites.

Better health starts with better care

Help your teams deliver better care, identify health risks earlier, and focus prevention where it matters most.

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